5 Strategies To Increase Human Resources Data Security

strategies increase human resources data security hr cybersec

Cyber security threats are on the rise and this is a cause for concern for every department in an organization. Today, the need of the hour is implementing steps to curb cyber threats and improve security of data. This article enlists the top 5 ways to improve human resources information security. 

For decades, cyber security has been the responsibility of the Information Technology (IT) department alone, as they are the ones who install all the firewall and anti-virus software along with other necessary measures. However, as they say ‘desperate times need desperate measures’. So today when cyber security is a fast growing threat like no other, not just the IT department, but the entire organization as a whole, needs to take steps to curb it and safeguard sensitive company information. The Human Resource department is one of the departments in an organization that holds the largest volumes of sensitive information – be it confidential details about the organization or sensitive information about the employees. So, what are the steps the Human Resource department can take in order to improve the security of the sensitive information it holds? Investing in a new age software is one of them. Digital HRMS is one such advanced Human Resource software and Beehive HRMS is another. The following are 5 highly effective ways to boost HR information security. 

1. Increased Awareness Of Cybersec Basics 

Increased awareness of cybersec basics is the very first step towards ensuring optimum HR information security for businesses. Unless and until the Human Resource department professionals are not aware of the Dos and Don’ts of cyber security protocols, there is little they can do to prevent cyber-attacks. Hence, the department should begin with learning about the Cyber Security essentials, the rules governing user access, security measures regarding the web and data transfers, and more. Once the HR is aware, the next step is to spread this awareness among the employees of the organization. Experts recommend that cyber security training should be a part of the on-boarding process, so employees know everything they should know, right from day one. 

2. Implementation Of Automation 

With a manual paper-based system for managing sensitive employee information in place, controlling access to Human Resource information is next to impossible. Hence, automation of the processes of the department can prove to be huge step towards successful implementation of HR information security. A HRMS software is what organizations need to automate all the processes and the software have built-in data security measures to protect access to and violation of sensitive employee information. 

3. Seamless Collaboration With IT Departments

Seamless collaboration with the IT department is necessary to ensure improved security of HR information. What the departments need to do is coordinate with the IT department to learn about the latest updates required in the software they use, as well the latest security patches rolled out, etc. The Information Technology department can find the solutions, but implementing them successfully rests entirely with the employees of the department, and this applies to the Human Resource department as well. 

4. Framing The Right Set Of Human Resources Policies 

The journey towards highly secure environment begins with the right set of policies, and when it comes to the HR information security, there is the need to have the right set of HR policies in place. The Human Resources department of an organization should have a policy that clearly defines the requirements in regards to access rights and revoking them as and when required. There is also the need to review the policies at regular intervals and implement strict rules associated with passwords. There should be a defined set of guidelines to set a password, to ensure nobody sets a weak password, which may turn into a vulnerability. There should also be policies regarding BYOD and the fast emerging phenomenon of enterprise mobility

There are also countless freelancers and remote workers logging in and utilizing company software, devices, and websites that must be optimized and secured.

Consider HR data security measures for employees working from home and on the go using public Wi-Fi.

5. Implementing Steps Necessary For More Effective Monitoring 

In addition to creating awareness and implementing security measures, there is also the need for effective monitoring at all times to prevent breach of security. To ensure complete HR information security, it is essential to monitor the information, to be able to detect vulnerabilities and potential risks at an early stage. In addition to that, organizations should have an emergency plan to take things under control, in case a vulnerability, virus or malware is detected. 

Increase Information Security Immediately

In addition to the steps mentioned above, there is also the need to understand and adhere to business compliance guidelines, in order to ensure optimum HR information security. It is important to understand that growing cyber security threats is a reality and organizations should make it a priority to implement security measures to curb it.

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